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Tips for IPS Members
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To Renew Your Membership or find your membership expiration

To simply find your membership expiration date:

  • sign in,
  • click on Manage Profile (just to the left of Sign In), and
  • look for Invoicing, Payments & History  > Membership (View your membership status).

Renew your membership as follows:

  1. Click Sign In (top of page);
    sign in with your username & password;
    use the "Forgot your password?" function if necessary.

  2. Click on Manage Profile (just to the left of Sign In)
    If you see the prompt, "Securely renew your membership now" or "Renew your membership now", click on that. It will take you to an "edit-your-profile" page where you can make any changes that you would like in your profile* and click "Save Changes" at the bottom of the page. Don't forget to click that Save button. [If you get an alert to fill in the "Location" field in the Professional section, put in your State, Province, Prefect, or "none"] You are then taken to the payment page.

  3. Here you will be presented with options to switch to different categories of membership at different level of dues. Payment options are "credit card" or "check or money order."
    • The best strategy for secure payment is by credit card (Visa or Mastercard). Many institutions have rather arcane processes for payment for membership in professional organizations. So for IPS, it is best to pay by credit card if possible and get reimbursed from your institution if so desired.

    • Note: the checkbox by "I would like to make an additional donation after submitting this form" is automatically checked, so if you don't care to make a donation, uncheck that box.

    • After you complete the payment page, you'll automatically see a Thank You page. There you will find a link to "View Invoice/Receipt" that can be used for any reimbursement needed.

  4. To find an invoice for reimbursement by your institution other then right after the payment step, sign in, go to your Manage Profile page (, and look for Invoicing, Payments & History  > Invoices, or go directly to your Invoices page (

  5. If you cannot pay by credit card,

The IPS Director of Operations <> may be able to help if you have difficulties.

* In accord with the General Data Protection Regulation, you can specify which fields in your Profile are publicly visible, which are visible to members only, and which are private (admin only). 

To find the email address and other information about an IPS member,
you can use the Member Directory as follows:

  1. Click "Sign In" on top right of page (and sign in with your username & password)
  2. Click Members Only > Member Directory (only appears if you've signed in)
  3. Enter the name of the person. Only first or last name is really needed.
  4. Click on the person's name in the results and their Bio appears that includes email address

IPS members can decide what information to provide in their profiles/bios
and which information to make available to the public, members only, or keep private.
To control that:

  1. Click "Sign In" on top right of page (and sign in with your username & password).
  2. Click on your "Bio" tab.
  3. Click on "Edit" to the right of Professional, Personal, or More Public Directory Info.
  4. Beside each field there is an icon that you can click on to set the privacy of that field:

padlock iconPadlock icon means "Private" (only IPS administrators can view);

unlocked padlock iconUnlocked Padlock icon means "Public" (that information is available to the public);

person iconPerson icon means that field can be seen by "IPS Members Only"

An IPS Group on the IPS website is a place where members can communicate and work together towards a particular goal. Group members share a commonality and encourage participation and interest from members. A group can set up forums, blogs, events, and other communication paths for the group members and for the general membership. A group can create custom group pages and allow group members to collaborate on the content. A common question is, "What is the difference between group and a forum?" A forum is a place where members simply post messages about a particular topic, whereas the group is more task or goal oriented and has provisions for more complex functions than simply posting messages.

To access a group:

  1. Sign in
  2. Go to Get Involved! > Groups to find Groups available for you,
  3. Click on the name of a group to find these functions:
    Join Group (may need to be approved by a Group Manager),
    Group Pages (e.g. Shared Documents),
    Directory & Features (including calendar, blogs, forums, and photos),
    Options (including messaging or emailing all group members)

To start a Group

The IPS Webmaster must give you backend (Admin) access to the IPS website. Once you have that, you can go to the Admin login page ( and sign in with your Admin username and password. It can be beneficial to meet with the IPS webmaster (Alan Gould) via videoconference with shared screens to get better oriented to the IPS website backend.

To create a group:

  1. Navigate to the Features tab
  2. Navigate to the Left Rail menu and select Website & Social
  3. Click on the Group Management link
  4. Click on Add a New Group./
  5. Complete the group’s settings page and select the “Submit” button page to save settings.


In "Group Management" you can find displayed all the Group Types you are authorized to manage.
Click on a Group Type to see all the Groups that are of that type. The icons to the left of the group names include "View Group Home Page", "Edit Group", "Edit Group Page Layout", "View Blogs", and "Export Group Blogs."
The Edit Group page allows you change the Group Type, Group Name, Description, Group Code (that determines the URL for the Group), accessibility, mailing, messaging, and newsletter options.

Group members may be added en masse using the Directory Search.

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International Planetarium Society, Inc | c/o Ann Bragg, Treasurer | Marietta College, 215 Fifth Street | Marietta, Ohio 45750 USA