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IPS 2020 Call for Abstracts
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BIGSky

 

The International Planetarium Society (IPS) is pleased to invite authors to submit abstracts for panels, workshops, scientific lectures, and poster presentations, to be delivered at the IPS 2020 Conference hosted by the TELUS World of Science - Edmonton.

Big Sky: Think Big, Dream Big is the theme for the IPS 2020 conference and is inspired by Alberta’s wide-open spaces. We will look beyond the pre-rendered full dome shows to explore the possibilities of science visualization, artistic theatre, presenting live science, and how this content is blended with new planetarium technologies. IPS 2020 will look to expand the horizons for the 21st century planetarium. If successful, your submission will be one of over 50 concurrent sessions. Check out the up-to-date IPS 2020 Schedule

 Key Dates

Abstract & Poster Submissions Opens

May 20, 2019

Abstract & Poster Submissions Deadline

November 1, 2019

Abstract & Poster Notifications

December 15, 2019

Deadline to Confirm/Decline Presentation

March 1, 2020

Presenter Registration Deadline

April 15, 2020

Deadline for Submission of Full Papers

June 1, 2020

 

Abstract Submission Guidelines

Please read the following guidelines carefully before preparing your abstract, and ensure all contact information is accurate while completing the registration process. Concurrent sessions will be 60 minutes long. 

 

Because our goal is to have all sessions cohesive with a clear vision and message, we are changing the paper/panel/workshop/lecture submission procedure. Instead of having the conference organizers try to decide which papers belong together in a session, we are asking you to do it:

  • To make the process successful, please start by signing up for the IPS 2020 - Big Sky Forum. Here you will find the General Categories for papers/panels:
    o    Portable Planetarium
    o    Creative uses of the Dome
    o    Technology
    o    Live Shows: Storytelling, Engagement & Training
    o    Education
    o    Public Relations, Marketing & Fundraising
    o    Other

Notification will be given to all submitted abstracts before December 15, 2019. 


 

Poster Submission Guidelines

 

Please read the following guidelines carefully before preparing your poster submission, and ensure all contact information is accurate while completing the registration process.

 

Posters will be displayed on pin boards at the Trade Show during the conference. Printing posters is the responsibility of the presenter. Poster presenters will be expected to be at their posters to answer questions and provide further details during the allocated time in the program.

 

A poster is a graphical summary and is considered successful if it conveys a clear message to viewers, simplicity is key.

 

Your poster should:

  • Contain the following clearly labeled sections:

o   Title

o   Name and contact email

o   Abstract

o   Introduction

o   Method

o   Results

o   Conclusion

  • Poster should be at maximum 1.2 x 1m (4' x 3.2') in dimension, but large enough to be read from a comfortable distance
  • Text size should be at least 18-24 points and be legible from 1.5-2m (5' to 7') away
  • Limit the number of colours and background images to avoid busyness and avoiding impeding legibility, but do use colour to add impact and visual appeal
  • Textual explanations should be kept to a minimum
  • Provide clear captions for all figures
  • The poster should be able to stand on its own, that is, it should tell a complete story without additional oral explanation
  • The poster presentation should clearly indicate the order for viewing

 

Many posters do not succeed in getting their message across. Frequent mistakes include:

  • Too much text!
  • Text is too small to read comfortably
  • Unclear or inappropriate structure – make sure the reading structure is clear and the sections follow standards (title, abstract, introduction, method, results, conclusion).
  • Poor figures – make sure your graphics and charts are reader friendly and easy to understand
  • Too much information!

Notification will be given to all submitted posters before December 15, 2019. 

_______________________________________________________________________________________________________________________

All abstracts and poster submissions must be submitted in English through the online abstract submission form. Once you submit your abstract you should receive a confirmation email. If you are having technical difficulties during the submission process, please contact Kyle Temple - ips2020@twose.ca for assistance. 

 

 Given the requirement for full sessions to be submitted at IPS 2020, the deadline has been extended to November 1st 2019.th at 23:59 MST (UTC-7).

For clarification: a session is a 1h time-slot in the program which discusses themes related to Education, Portable Planetariums, Technology etc. and whose format can be a panel, workshop, scientific lecture or something new! At IPS 2020, full 1h sessions for panels must be submitted with 3-4 speakers. Only one submission form containing the names of all panelists should be submitted. Individual abstracts for panels will only be accepted if none of the categories fits your abstract and you are unable to find other presenters with a similar topic. In this case, please submit your proposal. The program selection committee will endeavour to match you with fellow presenters when suitable.

In order to help you find co-presenters for your panel, please sign-up to the IPS 2020 Big Sky forum immediately https://ips2020edmonton.createaforum.com/index.php

Should you have any questions about the submission process, please email Mirabelle Prémont-Schwarz at mschwarz@twose.ca

 

 

Abstracts will be peer reviewed by the selection committee. Acceptance will be based on content, available space, and overall program balance. Preference will be given for abstracts related to the conference theme, Big Sky: Think Big, Dream Big, which encompasses:

 

 Best practices in live presentations

 Bold new scientific visualization

 Brave initiatives in artistic interpretation

 Big opportunities for the future

 

Please note that poster, paper, panel or workshop sessions may not be used to make sales presentations. Vendors who wish to make sales presentations should contact Daryl Zelinski - dzelinski@twose.ca or +1.780.452.9100 ext. 2346 about our sponsorship opportunities.

 

You must be a member of the International Planetarium Society and pay conference registration fees to be included in the conference program. The last date for presenter registration is May 1st, 2020, after this date there are no guarantees your abstract or poster will be included in the program. 

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