Information for Hosts
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Week in the United States logo

What potential hosts need to know to take part in A Week in the United States


Cost/other fiscal responsibility:

  • $500 – to match $500 from IPS toward airfare
  • Food and lodging for one week: Flexible on how this is handled. Could use a guest room in a private home, for example, instead of at a hotel, could be a guest for dinners at various homes, etc.
  • Transportation. Could provide a rental car, or assign drivers for speaking engagements, local tours, etc. Need to provide pick up and drop off at the airport.

What you are expected to arrange (talks):

  1. public
  2. students
  3. teachers and/or local amateur astronomers

The location is flexible. All can be in the dome or can be a mix of locations, like at an area school/university or observatory.


  • Also consider inviting language classes from an area high school or university if the guest speaks a language that is taught there.
  • Consider partnerships to share the cost: area businesses, astronomy clubs, language departments, etc. How about area restaurants matched to the ethnicity of the guest?
  • Don’t forget publicity. Think about having your local mayor officially welcome the winner to the town.


  • The winner has the option to extend the stay in the US for vacation and/or tourism (who wouldn’t?), at their own expense.
  • Italy has been doing this successfully for more than 20 years. If you’d like to learn more, contact Loris Ramponi at (National Archive of Planetaria, C/O Centro Studi e Ricerche Serafino Zani via Bosca 24, C.P. 104, I 25066 Lumezzane (Brescia) Italy; +39 30 872 164).
  • It is the responsibility of the winner to take care of visa(s). Most IPS Affiliate countries can visit without a visa under the Visa Waiver Program (
  • Please share your results! What worked and what didn’t are equally important. A Week in the United States is hoped to become a model for other countries to follow.
  • IPS does not have an indemnity form; it is the choice of the hosting facility to use hold harmless documentation. 

Interested? Contact Susan Button at

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