International Planetarium Society, Inc.By-Laws Revised
January, 2005 To... IPS Standing Rules [Revised December, 2001] Page Contents : Article I. Name Article II. Object Article III. Members Section 2. Membership in the Society shall be gained by applying in writing to the Chair of the Membership Committee of the Society for admission and by payment of dues. Section 3. A planetarium oriented group may affiliate with the Society on presentation of written application including a statement of support of the objectives of the Society and approval by the Council. Section 4. Individual and Institutional Members shall be entitled to one vote in person, by proxy, or by mail or fax as may be appropriate on any question pertaining to the Society. (Institutional Members must designate the person who is authorized to exercise the vote.) Section 5. Termination of Membership shall be effected upon death, written resignation, or decision by Council. Article IV. Officers Section 2. An officer must be listed as an active member of the Society on the current membership list of the Society. He/she shall not hold more than one office at the same time. Section 3. The terms of office for officers shall be for two (2) consecutive years beginning on January 1 of odd-numbered years. Section 4. The Council shall appoint an Elections Committee consisting of a Chair and at least three (3)additional committee members selected from the list of the members of the Society before January 1st of even-numbered years. The committee shall not include current officers. Section 5. The Elections Committee shall present the slate of officers to the Membership Committee for ratification and for distribution to the voting membership at least four (4) months before expiration of the term of office or at the beginning of the regular biennial meeting of the membership, whichever occurs first. The voting shall be by signed mailed ballot. The candidates with the plurality of votes shall be declared elected and assume office at the designated time. The Chair of the Elections Committee shall receive and count the votes and report to the Officers. The results of the elections shall be announced to the Membership as soon as is convenient. Section 6. If the office of President-Elect, Executive Secretary, or Treasurer becomes vacant prior to the end of the term of office, a special election shall normally be called to fill the vacancy, but may be deferred at the discretion of Council. If the vacancy is in the office of Executive Secretary or Treasurer, the President, with the approval of Council, may appoint a person to act in that office until a new person is elected. Article V. Duties of
Officers Section 2. The President-Elect shall assist the President and in the event the President cannot or will not act in any matter through incapacity or any other reason, with the approval of the Council, the President-Elect shall assume the duties of the President. He/she shall normally assume the position of President in the new term of office. Section 3. The Secretary shall prepare and keep the minutes of the Society; shall be responsible for all records of the Society; shall keep the seal of the Society and shall execute all documents as appropriate by custom or law; shall issue notices to the Society and membership of all meetings and, in general, shall perform all duties incident to the office of Secretary and such other duties as may be assigned to him/her by Council. Section 4. The Treasurer, if required to do so by the Council, shall give a bond at the Society's expense. The Treasurer shall have charge and custody of and be responsible for all funds, securities, and assets of the Society, and shall deposit all such funds, assets or securities in the name of the Society in such bank depositories as shall be selected by the Council. He/she shall keep a full accounting of all the Society's financial transactions and shall draw checks as authorized by the Council. He/she shall file all reports required by the laws of any state, local and national government and shall render a statement of the conditions of the finances of the Society at all meetings of the Council and give a full financial report at the general meeting of the membership. He/she shall, in general, perform all duties incident to the office of Treasurer and such other duties as may be assigned to him/her by the Council. Section 5. The Past-President shall assist the President and perform other duties as may be assigned by the President or Council. Article VI. Council Section 2. The names of the Representatives to serve on Council shall be submitted by the officers of each affiliate group to the Secretary of the Society before the end of each calendar year by the secretary of the respective affiliate. Section 3. The elected officers named under Article IV and the Representatives of the affiliates have each one vote at Council meetings, except for the Chair of the meeting, who shall not vote except to break a tie. Article VII. Meetings and
Conferences Section 2. A Council Meeting shall be held annually at the discretion of the President in agreement with the Council Members. At any Council Meeting a majority of the Council shall constitute a quorum. All questions arising at Council Meetings shall be decided by simple majority vote except as otherwise provided in these By-Laws. A Council Member may appoint in writing any other member as his/her proxy for Council Meetings, provided the appointed person exercises only one vote by proxy. Section 3. Special Meetings of the Council may be held upon the consent of the majority of Council members. Special Meetings may be held by telephone or e-mail or through the postal mail, providing all Council Members are polled on each issue, otherwise the rules of Section 2 for Council Meetings apply to Special Meetings also. No meeting shall be planned unless a majority of members indicate they will participate. Article VIII. Committees Section 2. The Elections Committee shall be established as described in Article IV of these By-Laws. Section 3. The Conference Committee shall consist of the Chair and as many committee members as he/she deems necessary. The purpose of this committee is to serve as a liaison between IPS and the conference host, and to advise, consent, and assist in conference preparations and procedures, especially those related to IPS needs and requirements. Section 4. The Publications Committee shall consist of the Chair and as many committee members as required provided that representation is international. Subject to enactment by the Council, this Committee shall select the Editorial Board and suggest publication policies. The primary purpose of this Committee is outlined in Article X. Section 5. The Membership Committee shall consist of the Chair and as many committee members as required. This Committee shall solicit members, admit candidates to membership and compile a current membership list. This Committee shall collect the membership fees on behalf of the Treasurer, to whom such fees are transmitted immediately upon receipt, and it shall provide the mailing list for any and all notices and publications of the Society. Section 6. The Awards Committee shall consist of the Chair and two other Fellows of the Society. The selection, term, and purpose of this committee is outlined in Article XI. Section 7. Such other Committees shall be appointed by the Council and/or the President from time to time as they deem necessary to carry on the work of the Society. The President shall be a member of all Committees except the Elections Committee. Section 8. Meetings of the Committees may be held in person, by telephone or e-mail, or through the postal mail, provided Committee members are polled on each issue. Article IX. Finances Section 2. If the dues of any member remain unpaid after six months, the Council, after due notice, shall remove his/her name from the membership list and withdraw all privileges. Section 3. There shall be a form of audit approved by Council of Finances of the Society at each change of office, for approval of Council. Section 4. There shall be no remuneration to individual Officers or Council members except for expenses as incurred through their duties and approved by Council. Section 5. All Checks and other documents implying financial obligations to the Society shall be signed by the Treasurer and/or the President. Article X. Journal Section 2. The journal shall be managed by an Editorial Board under the surveillance of the Publications Committee. This Board shall consist of an Editor and as many Assistant Editors as necessary. Section 3. The Editor shall chair all meetings of the Editorial Board and shall have the right to sit at meetings of the Council without voting privileges. Section 4. The term of the Publications Committee shall coincide with the terms of the Officers of the Society subject to renewal. Section 5. The Publications Committee may be required by Council to issue special publications as necessary. Article XI. Awards
Committee Section 2. The purpose of the committee shall be to present to the Council for approval:
Section 3. The members of the Committee must be chosen from the list of active IPS Fellows., Section 4. The selection of the Chair of the committee should be unanimous. Section 5. For reasons of continuity, the term of office of the committee shall be for four years beginning at the time of the conference during which the committee is appointed. Section 6. The President alone may choose a replacement upon any unexpected resignation. Article XII.
Parliamentary Authority Article XIII. Amendment
of By-Laws Addenda |
ORGANIZATION
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Chair of IPS Web Committee: Alan Gould |
Last Modified:
6 August, 2006 |